Minutes from the Third Steering Committee Meeting of the EU funded projects

QESP I, Lot1 and Lot2

PLACE: NATIONAL LIBRARY

ADDRESS: Prospect Ismoili Somoni, Tehron street 5, Dushanbe

CONFERENCE HALL №39

DATE: 12TH October, 2018

FACILITATED BY: Mr Nozim SIDIKOV, Deputy Head of IVET department, MoLME

PRESENT: Mr Stefano ELLERO, Head of Cooperation, EUD to Tajikistan, Ms Diana DIMOVA, Programme Manager in the Education sector, EUD to Tajikistan, Mr Ian CUMMING, Senior Specialist in VET Policies and Systems, ETF – Country Manager Tajikistan, Mr Fathiddin USMONZODA, Deputy Minister, MoES, Mr Abdusalom MIRZOZODA, Deputy Minister, MoLME, Mr Sergij GABRŠČEK, QESP I,-TL, Lot1, HD, Ms Galia BOZHANOVA, QESP I – TL, Lot2, GOPA, MS Vesna Janevski, Key Expert 2, Lot2, GOPA.

AGENDA

  1. Welcome and opening remarks

Mr Sergij Gabršček, QESP I,-TL, Lot1, HD, greeted participants and opened the Third Steering Committee Meeting.

Mr Stefano Ellero, Head of Cooperation, EUD to Tajikistan, emphasized that education is a priority field of external cooperation for European Union with overseas countries. In Tajikistan EUD provides technical assistance to Ministry of Education and Science of Tajikistan and Ministry of Labour, Migration and Employment, as well as supply contract to mentioned ministries. In this regard, he encouraged ministries to put more efforts in coordination of their activities, particularly in teacher competency framework and training needs analyses fields. Mr Ellero stressed the importance of timely approval by ministries of framework documents worked out within projects. He reminded of the intention of European Union Delegation to do a midterm evaluation of project plan implementation.

Ms Diana Dimova, Programme Manager in the Education sector, EUD to Tajikistan introduced herself and mentioned of the importance of increasing the quality of education. She reiterated that ministries need to coordinate their efforts to achieve efficiency.

Mr Jan Cumming, ETF Country Manager, took the floor and informed that his organization celebrates its 5th anniversary. Its mission in Tajikistan is to bring and share the experience, good practices of 28 EU countries in education sector.

Mr Abdusalom Mirzozoda, Deputy Ministry of Labour, Migration and Employement, noted that such meetings are good panel to follow up and reporting on progress achieved, and discussion of future activities. As for main achievements during discussed period he named the following:

  • Development of Teacher Competency Framework which is to be finalized by the end of this year
  • Establishment of 6 resource centers in lyceums is on the way
  • Professional development of craftsmen and seamstress teachers was done
  • Statistical Agency conducted a Population Census. Analyses will reveal the number working age population. Results to be published by the end of year.
  1. Adoption of the Meeting minutes from the 2nd meeting of the PSC

Mr Nozim Siddikov, Deputy Head of IVET department, MoLME, stated that along with reporting and discussion of future plans, the minutes from 2nd Steering Committee Meeting shall be adopted, in the absence of comments or additions from participants. Then he gave the floor to a first presenter, Ms Bozhanova.

  1. Presentation of the Progress of LOT 2

Ms Galia Bozhanova, QESP I, Lot 2,Team Leader started her progress report, covering period of February-July 2018, from mentioning of resource centers set out in pilot schools. Lot 2 is targeted at increasing the quality of pedagogical staff in TVET establishments and developing professional development programmes based on training needs analyses. Ms Bozhanova stressed the essential importance of partnership with private sector. There’s a need to revise legal regulatory framework for innovative programmes Lot 2 provides. Therefore, Lot 2 intends to design such HR management system which would provide a feedback to continuous professional development. Among achievements, Ms Bozhanova mentioned following: capacity building of concerned MOLME staff on ITVET and initial education; training needs analyses of teachers and masters needs was carried out and results will be published also on project’s website; specification for equipment supply has been prepared. Within project outcomes 8 IVET fields with 18 priority qualifications were specified and selected for CPD piloting. As well, she noted that TCF developed is flexible enough to be applicable to any teacher. Document encompasses 3 competencies common for all teachers: teaching strategy, lessons planning and assessment. On the basis of textile lyceim in Dushanbe, 25 Seamstress Teachers have gone through 10-day pilot professional development programme. At the meantime Lot 2 strives to strengthen partnership with employers. Meeting with formers was intended to find out their expectations and needs, as well as to discuss the legal regulatory base and the ways of improving actual situation. Lot 2 has elaborated a concept document on governance of IVET, which defines the existing challenges and presents optional models of governing. With this in mind Lot 2 might set up a joint working group on developing unified strategies. One of outstanding developments in education sector during this reporting period was adoption of MTAP 2018-2020. Its paramount goal is provide all with quality education and access to it. Lot 2 is delivering a comprehensive capacity building programme as a horizontal activity across project components; a seminar on organizational development for MOLME staff was organised besides a series of international activities for sharing the experience and exchange of good practices. Ms Bozhanova stressed that close cooperation with the TA to MoES project (lot1 under the QESP 1) is necessary to establish a unified CPD system for tajik educators, and to guarantee the sustainability of project results. Lot 2 launched its three-lingual website which will be populated with all its activities and developed documents.

Mr Fathiddin Usmonzoda, Deputy Minister of Education and Science of the Republic of Tajikistan, noted that project goals at Lot 1 are being achieved and activities were in line with Tajikistan Government’s priorities. Thus, projects implemented in Tajikistan are the instruments through which Tajik Government can undertake its reforms.

  1. Presentation of the Progress of LOT 1

Mr Gabršček, Team Leader at QESP I, Lot 1 thanked participants and proceeded with the reporting on project’s progress and activities within reporting period. Overall purpose of Lot 1 is to support an increase in the quality of education provision through improved teaching, learning assessment and education system management. In line with its 6 components following progress was achieved:

Result 1: Development of Teacher Competency Framework

Result 2: Preparation of basic documents regarding the National Learning Assessment

Result 3: Completion of several situational analyses on per-capita financing, new and improved approach to EMIS, preparation of Joint Sector Review.

Result 4: Development of Curriculum Framework, extensive bank or Lesson Plans for Biology, Physics, ICT and Geography, Awareness building activities of the philosophy and practice involved in implementing a competency-based curriculum – “roadshow” with 868 participants

Result 5: First draft of project baseline study on teachers’ and students’ perception and knowledge regarding teachers’ professional development, curriculum and assessment; Developed instruments for evidence-based research assessments to evaluate the actual situation in educational research in Tajikistan

Result 6: Prepared and submitted the technical specifications of the equipment that will be provided for MoES as part of the procurement process

Within its result areas, project identified new deliverables for reporting period up to January 2019, which among many are as follows: Functional review of RIITT and its branches, Endorsement of TCF, National Learning Assessment System framework outline and preparation of a policy paper on the framework, Development of the Train-the-Trainers methodology to support implementation of NLA, Development of an action plan for strategic and operational PBM implementation, Development of the TNA methodology and implementation strategy for capacity building, Researching and outlining g opportunities for a larger EMIS pilot Development of modules for strategic planning and implementing strategy development workshops, Development of a draft strategic framework for education 2020-2030, Organising the Joint Sector Review etc.

Mr Gabršček closed his presentation with several suggestions:

A review panel should be established, consisting of senior MoES officials, heads of agencies and heads of the provincial education departments to provide feedback and to amend, as necessary the TCF, providing the necessary input for the finalisation and approval of the TCF.

It is recommended that the educational authorities review the proposal for the National Learning Assessment and provide their feedback in order to proceed with the development of the system.

It is recommended to carry out review and revision of the project activities in lign with the MTAP 2018-2020 in coordination with the MoES based on the general aims of the project.

It is recommended that the beneficiary acknowledges the contribution of international experts and provides necessary support for their activities. Project outputs/outcomes should be result of joint activities.

It is recommended that a detailed action plan is discussed and agreed with the MoES together with modalities of execution to prevent unnecessary tensions and to allow smooth running of the project.

  1. Closing remarks

Mr Sidikov wrapped up meeting with statement that both lots are targeted at professional development of teachers. If both Lot 1 and Lot 2 coordinate their efforts Tajik education would be successful.

Mr Usmonzoda reminded that in this regard an alternative report is being designed by specialists hired by MOES. Regarding long approval procedures, deputy minister justified it by poor language (Tajik) of submitted documents. As well, deputy minister explained that ministry can’t afford piloting reforms in small region, and therefore for ministry more expedient is to carry out reforms nationally. Another concern, Mr Usmozoda shared was that some activities have been duplicated by several projects, like for example in assessment field. National coordinators were encouraged to submit draft project documents for approval in time, so no delays occur. Then he requested that an action plan for next reporting period shall be designed even in more details, with indicators demonstrating where we are heading to and where we are now, what are the achievements and so on. Mr Deputy as well requested information on how much funds were left, so to spend them on other activities within project. Public knows QESP as a Curriculum development project, so therefore it is mindful to spend left funds on other activities which are not quite known to wide public.

Ms Dimova reiterated readiness for cooperation, and stated it is time to overcome challenges and work with project to see what are the next steps.

Mr Sidikov then wrapped up the meeting encouraging participants to come up with comments and recommendations and deliver them directly to project lots.